Transfer Credit Coordinator


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POSITION DETAILS

For over 15 years, the CUNY School of Professional Studies (CUNY SPS) has been leading online education in New York. Notable for offering the most online bachelor’s and master’s degree options at the City University of New York, and for serving transfer students as the University system’s only undergraduate all-transfer college, CUNY SPS meets the needs of adults who wish to finish a bachelor’s degree, progress from an associate’s degree, earn a master’s degree or certificate in a specialized field, and advance in the workplace or change careers.

The School’s growth has been remarkable, with twenty-four degrees launched since 2006. Enrollment has risen by more than 30% in the last four years to over 4,000 students in the credit-bearing programs. Thousands more are enrolled in non-degree and grant-funded workplace learning programs. In addition, the School has an active alumni network and has established the CUNY SPS Foundation, which offers multiple scholarship opportunities to current students.

CUNY SPS has consistently been named by U.S. News & World Report as one of the country’s top online institutions. This year, the School was ranked in the top 2% in the nation on the publisher’s list of the 2021 Best Online Bachelor’s Degree Programs.

Reporting to the Transfer Credit Manager, the Transfer Credit Coordinator will primarily be responsible for evaluating transcripts, reviewing transfer courses for course equivalency, and entering transfer credit data/equivalencies for undergraduate degree students. In addition to the CUNY Title Overview, the Transfer Credit Coordinator will:

Ensure that transfer credit data is accurately recorded in the student information system (SIS) in a timely manner to help support student success
Record and enter prior college course history, college level exams, and pre-evaluated credentials from hard copy transcripts and/or electronic transcripts into CUNYfirst
Review, evaluate, and post course equivalencies in CUNYfirst for college level exams, credentials and previous college courses
Assist in transfer credit workflow processes and procedures aimed to result in the seamless transition of transfer credit, including but not limited to prior coursework, military transcripts, college-level exams, and other credit for prior learning options
Review the accuracy of credits entered in the student information system and identify transfer credit and/or course equivalency discrepancies
Research course acceptability or accreditation of unfamiliar institutions and assist with preliminary evaluations
Obtain course descriptions, catalogs, and institutional information to support the review of unevaluated courses
Collaborate with academic advisors, academic departments, and the transfer credit specialist to maintain transfer course equivalency rules in CUNYFirst and the Transfer Evaluation System (TES) for non-CUNY institutions
Maintain current knowledge of academic policies and curricula
Implement business practices and workflows to improve the transfer credit process
Maintain accuracy of transfer credit evaluations in SIS by running audit queries.
Assist with enrollment related and School-wide events.

QUALIFICATIONS

Bachelor’s Degree required.

The preferred candidate will have:

Experience evaluating academic transcripts for the purpose of awarding transfer credit and course equivalencies
Experience entering transfer credit evaluations in PeopleSoft based systems such as CUNYfirst
Experience using degree audit systems such as DegreeWorks to view curriculum requirements and degree progress
Familiarity with transfer curriculum issues and practices
Knowledge of credit for prior learning assessment

A commitment to equity, diversity and inclusion.

Proven ability to work under pressure with an extremely high degree of accuracy
Proven knowledge of the enrollment cycle and related processes in higher education
Strong communication skills with extreme attention to detail
A high level or organization and ability to work efficiently and independently on multiple tasks
Willingness to work evening hours as necessary
Ability to work both independently and collaboratively, across departments, in a team-oriented environment

CUNY TITLE OVERVIEW

Supports student enrollment activities and processing.

Provides direct student services and works collaboratively with other units to support registration, payment, and related activities
Conducts workshops on enrollment management services and processes
Counsels students, staff and faculty on academic registration, admissions, testing, and related processing
Manages student information databases and resolves issues with student records and transactions
Ensures compliance with college, Federal, and New York State regulations and policies
Creates and updates content for web pages, bulletins, and other media to ensure effective communications to students and campus community
May supervise clerical and/or part-time staff and coordinate work schedules
Performs related duties as assigned.

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