This position is located in the Department of Peace Operations (DPO), Policy, Evaluation and Training Division (DPET), Integrated Training Service (ITS), Leadership, Management and Communication Training Team (LMCT). The incumbent will report to the Team Leader of LMCT.
The DPET is mandated to develop and disseminate the policy and doctrine guiding the work of Peacekeeping Operations. In addition, the division has the responsibility to evaluate, at the request of the heads of the departments, how those policies are being applied, gather lessons learned and best practices, and use that information to guide the development, coordination and delivery of standardized training, so as to complete the learning cycle. ITS specifically supports the mandate of DPET through the design, development and delivery of training. Responsibilities
Under the overall supervision of the LMCT leader, the Training Assistant will be responsible for the following duties:
Provides assistance in support of planning, coordination, implementation and monitoring of trainings, meetings, workshops, conferences, and other activities/projects;
Assists in the preparation of LMCT program/project budget proposals;
Coordinates submissions of budget estimates, ensuring that requisite information is included and justified in terms of proposed activities;
Provides assistance and support in monitoring the status of expenditures, and prepares background documents for budget and programme planning purposes;
Prepares consultants’ and vendors’ contracts in Umoja;
Liaises with other sections and offices to ensure that accounts are settled promptly;
Makes travel arrangements for LMCT’s consultants, courses’ participants, mentors and speakers;
Manages the team’s correspondence, drafts and edits documentation;
Manages, updates and further develops internal databases;
Carries out other duties as required. Competencies
Professionalism: Ability to perform a broad range of administrative functions, e.g. budget/work programme, human resources, database management, etc. Ability to apply knowledge of various administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Education
High school diploma or equivalent is required. Work Experience
A minimum of seven years of progressively responsible experience in administration (finance/budget and human resources), training coordination and related area is required.
Experience with arranging administrative support for complex workshops, meetings, and/or conferences is required.
Experience in coordinating with field missions, member states, vendors and/or consultants is required.
Knowledge of UN rules and regulations, manuals, procedures and conventions is required.
Experience organizing training activities is desirable. Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; knowledge of French is desirable. Knowledge of an another official United Nations language is an advantage. Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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