Receptionist


Contacts:

Job Description

Answer telephone calls & direct them to corresponding departments.
Take messages & notes.
Provide basic & accurate information in-person and via phone/email.
Greet guests upon reception.
Direct guests to the relevant departments.
Handle queries from customers.
Provide administrative support.
Typing & prepare letters & documents.
Perform other clerical receptionist duties such as filing, photocopying, scanning & faxing.
Receive, sort & deliver mail to corresponding departments.
Schedule appointments.
Organizing & coordinating meetings.
Ensure reception area is tidy & presentable, with all necessary stationery & material (e.g. pens, forms &brochures).
Book meeting room
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc
Handling all secretarial work for the office of the General Manager.
Maintain schedules and calendars of the General Manager.
Arrange and confirm appointments after consulting with the GM and availability.
Attend meetings and keep minutes.
Take and distribute meeting minutes to appropriate individuals.
Compose letters, memos, and email, Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
Receive and screen phone calls and redirect them when appropriate.
Handle confidential documents ensuring they remain secure.
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned.
Coordination with Department Heads for the monthly report.
Responsible to collate information and provide to the General Manager as and when requested.
Set up and maintain filing systems as per the company standards.
Maintain databases of the visitors and potential business.
Perform administrative tasks, including filing and photocopying.
Assist to set up work procedures.

Skills

Multi Taking
Should be good in English and Arabic
Email Writing
Documents handling
MS Office.

Job Details

Job Location Hawali, Kuwait Company Industry Computer Hardware & High-Tech Manufacture; IT Services Company Type Employer (Private Sector) Job Role Secretarial Employment Type Full Time Employee Monthly Salary Range Unspecified Number of Vacancies 1