- Answer telephone calls & direct them to corresponding departments.
- Take messages & notes.
- Provide basic & accurate information in-person and via phone/email.
- Greet guests upon reception.
- Direct guests to the relevant departments.
- Handle queries from customers.
- Provide administrative support.
- Typing & prepare letters & documents.
- Perform other clerical receptionist duties such as filing, photocopying, scanning & faxing.
- Receive, sort & deliver mail to corresponding departments.
- Schedule appointments.
- Organizing & coordinating meetings.
- Ensure reception area is tidy & presentable, with all necessary stationery & material (e.g. pens, forms &brochures).
- Book meeting room
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc
- Handling all secretarial work for the office of the General Manager.
- Maintain schedules and calendars of the General Manager.
- Arrange and confirm appointments after consulting with the GM and availability.
- Attend meetings and keep minutes.
- Take and distribute meeting minutes to appropriate individuals.
- Compose letters, memos, and email, Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Receive and screen phone calls and redirect them when appropriate.
- Handle confidential documents ensuring they remain secure.
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned.
- Coordination with Department Heads for the monthly report.
- Responsible to collate information and provide to the General Manager as and when requested.
- Set up and maintain filing systems as per the company standards.
- Maintain databases of the visitors and potential business.
- Perform administrative tasks, including filing and photocopying.
- Assist to set up work procedures.
- Multi Taking
- Should be good in English and Arabic
- Email Writing
- Documents handling
- MS Office.
Job Location Hawali, Kuwait Company Industry Computer Hardware & High-Tech Manufacture; IT Services Company Type Employer (Private Sector) Job Role Secretarial Employment Type Full Time Employee Monthly Salary Range Unspecified Number of Vacancies 1
Career Level Entry Level Residence Location Kuwait Gender Female
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