Programme Management Assistant
Organizational Setting and Reporting Relationships: This position is located located in the Cyber and New Technologies Unit at the United Nations Counter-Terrorism Centre (UNCCT) of the Office of Counter-Terrorism (OCT) at Headquarters in New York. The incumbent will report to the head of unit.
OCT was established by the General Assembly in June 2017. The Office has five main functions: (a) provide leadership on the General Assembly counter-terrorism mandates across the United Nations System; (b) enhance coordination and coherence across the 43 Global Counter-Terrorism Coordination Compact entities to ensure the balanced implementation of the four pillars of the Strategy; (c) strengthen the delivery of United Nations counter-terrorism capacity-building assistance to Member States; (d) improve visibility, advocacy and resource mobilization for United Nations counter-terrorism efforts; and (e) ensure that due priority is given to counter-terrorism across the United Nations System and that the important work on preventing violent extremism is firmly rooted in the Strategy.
Cyber and New Technologies Unit is located with the UNCCT and is implementing a Global Counter-Terrorism Programme on Cybersecurity and New Technologies to support Member States, international and regional organizations and the United Nations entities in:
- developing knowledge and raising awareness of challenges and opportunities related to new technologies in countering terrorism.
- enhancing skills and capacities required to develop and implement effective national counter-terrorism policy responses to the challenges and opportunities of new technologies.
- preventing, mitigating and responding to terrorist and violent extremist groups’ misuse of new technologies like the Internet and AI to attack critical infrastructure; and in
- countering and investigating terrorist activities by gathering digital forensic evidence and through the use of new technologies.
The Programme reinforces human rights compliance and mainstreams gender in all of activities, to ensure that Member States’ counter-terrorism measures are in full respect of human rights and the rule of law in their counter-terrorism measures. Responsibilities Within limits of delegated authority under the Global Counter-Terrorism Programme on Cybersecurity and New Technologies and Global Unmanned Aircraft Systems Programme, the Programme Assistant will be responsible for the following duties:
- Provides assistance in support of planning and implementation activities under the Global CT Programme on Cybersecurity and New Technologies and Global Unmanned Aircraft Systems Programme.
- Researches, compiles, analyses, summarizes, and presents basic information/data on programme implementation, programme results and programme financial status.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Provides guidance and training to new/junior staff.
- Performs other duties as assigned.
Competencies • Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent is required. Job – Specific Qualification
PRINCE 2 certification is an advantage. Work Experience
Several years of experience in programme or project administration, technical cooperation or related area is required.
Experience in supporting counter-terrorism capacity-building projects is required.
Experience with administrative policies and procedures in international organisations is desirable.
Experience assisting programmes or projects, including the coordination of high-level events and workshops, is desirable. Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage. Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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