Office Coordinator

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Job Description This position assists with business operations for Syracuse University Food Services by performing Accounts Payable functions for $17M in annual spending, production systems assistance, and administrative and clerical support for the department.
This position will interact and communicate on a continual basis with University students, parents, faculty, staff, and visitors as well as functioning as a liaison with outside vendors. In addition to routine responsibilities, this position will assist with tasks related to special projects.
Qualifications Associates Degree and 3+ years experience in Accounts Payable functions.
Job Specific Qualifications

  • Experience in Food Services preferred.
  • Experience with production systems or point of sale systems preferred but not required
  • Microsoft Office proficiency required
  • Exceptional communication – written and oral
  • Detail oriented with strong organizational skills
  • Must be able to work independently and in a team setting
  • Ability to problem solve and exercise good judgement and discretion in completing assigned responsibilities

Responsibilities

  • Review, process, approve, and reconcile accounts payable invoices for Food Services Warehouse purchases as well as Food Services location direct purchases.
  • Work with Food Services Purchasing department to ensure accuracy and research and resolve any discrepancies.
  • Monitor all accounts payable accounts to ensure all accounts remain in good standing.
  • Enter data into secure food production system and point of sale system.
  • Manage Commissary money room counts including staffing, scheduling, and processing deposits.
  • Process and enter Interdepartmental Orders for Food Services.
  • Assist Employee Services Coordinator with employee scheduling for special events.

Physical Requirements Not Applicable
Tools/Equipment Not Applicable
Application Instructions In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEOC Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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