Fleet Coordinator


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Full Job Description

Tesla is seeking a highly motivated Fleet Coordinator to join the energy fleet team. This role will be the on-the-ground leader for Tesla fleet, helping all Tesla Energy Operations teams manage their vehicles and drivers. The role will oversee the fleets at a small group of warehouses (between 1 and 4), and will be responsible for coordinating vehicle maintenance, ensuring driver compliance, managing vehicle rentals, and supporting quarterly vehicle audits. The role will involve frequent communication across all levels of Energy Operations, including installers, service teams, and managers. It will also require strong organizational skills to track the necessary Department of Transportation compliance documentation. Additionally, this role may be required to assist with Warehouse operations from time to time.

Responsibilities

Fleet Coordinator

Coordinate with operations teams and vendors to schedule maintenance
Support registration by installing new plates, registration stickers, and facilitating smog tests
Ensure 100% driver compliance to Tesla and DOT standards by auditing and coaching drivers
Manage vehicle inventory by tracking vehicle usage using Element software, monitoring rentals, and completing monthly audits
Track metrics and vehicle spend by reviewing local teams’ fleet metrics, fuel cards, and spending, and alerting management to negative trends

Warehouse (as time allows)

Properly organize warehouse to ensure all material is accessible, countable and identifiable
Maintain inventory levels to ensure crews have material to meet their installation needs
Pull material, restock installation crew vans, and return excess materials
Review and document inventory counts to ensure accuracy within the warehouse
Complete auditable records: packing slips, pick lists, job close out paperwork
Deliver materials to job sites when needed
Use computer software system to issue and receive material
Additional duties as needed

Requirements

Impeccable organizational skills and acute attention to detail.
Excellent verbal and written English communication skills
Comfortable working with Microsoft Excel
Ability to work within a complex and fluid, fast-paced, demanding work environment.
Ability to build and maintain positive working relationships with other teams
Mechanical aptitude to pre-assemble parts
Ability to perform repetitious duties, including lifting, bending and standing for long periods of time
Must be able to handle materials weighing up to 50 lbs.
Must have a valid state driver’s license
Prior experience with fleet or Department of Transportation compliance a plus
DOT certification a plus

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