Executive Assistant to the President

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Full Job Description

Job Title: Executive Assistant
Department: Executive
Reports to: President
Designation: Exempt full-time

Position Summary:

The Executive Assistant provides administrative support and assistance to the President. This position provides a unique, top-down view of how a cultural non-profit operates and requires close collaboration with all department heads (Marketing, Cultural Programs, Language Center, Development, Membership, Finance).

Responsibilities: Executive Office Support

  • Screen all communications for the President and draft correspondence in French and English: emails, presentations, speeches and Thank you notes.
  • Coordinate and disseminate information as pertaining to other departments regarding donor meetings, phone calls and/or correspondence
  • Manage executive office calendar, including regular scheduling of internal and external meetings and conference calls, and minute taking
  • Maintain contacts in President’s personal outlook database and in Raiser’s Edge
  • Copy-write and prepare FIAF’s Annual Report
  • Assist with a significant number of cultivation events including Galas and other VIP events.
  • Compile and distribute notes for meetings and calls: specifically, the weekly Executives meeting
  • Plan President’s travel arrangements, itineraries
  • Prepare and submit expense reports
  • Assist in the organization of various personal matters of the President.

Board Support

  • Organize meetings of Board committees in coordination with Committee Chairs
  • Organize quarterly meetings of the Board of Trustees, including document preparation. Attending all meetings and taking minutes
  • Serve as primary contact for all Board member communications and needs
  • Maintain Board Records

Qualifications and Skills:

  • BA required, as well as some prior office experience
  • Fluency in French, both written and oral, is a must
  • Must be an excellent writer with strong analytical skills
  • Must be well-organized, detail-oriented, and professional with exemplary time management skills and the ability to prioritize
  • Must be able to deal efficiently under pressure and multi-task while being personable
  • Must feel comfortable dealing with high-level donors and the President’s guests
  • Strong interest in French culture

Must be legally able to work in the US

Professional Level: Professional

Benefits: Entitled to all benefits granted to full-time employees. Generous time off policy.

To Apply: Qualified applicants should send resume and cover letter, including salary requirements

PLEASE NOTE: Due to the large number of applicants we receive, we will only be able to contact those that we would like to meet for interviews.

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If you not find any contact details in this Job Description, Please attach your CV here and send directly.

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