Executive Assistant To The President

Executive Assistant to the President


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Full Job Description

Job Title: Executive Assistant
Department: Executive
Reports to: President
Designation: Exempt full-time

Position Summary:

The Executive Assistant provides administrative support and assistance to the President. This position provides a unique, top-down view of how a cultural non-profit operates and requires close collaboration with all department heads (Marketing, Cultural Programs, Language Center, Development, Membership, Finance).

Responsibilities: Executive Office Support

Screen all communications for the President and draft correspondence in French and English: emails, presentations, speeches and Thank you notes.
Coordinate and disseminate information as pertaining to other departments regarding donor meetings, phone calls and/or correspondence
Manage executive office calendar, including regular scheduling of internal and external meetings and conference calls, and minute taking
Maintain contacts in President’s personal outlook database and in Raiser’s Edge
Copy-write and prepare FIAF’s Annual Report
Assist with a significant number of cultivation events including Galas and other VIP events.
Compile and distribute notes for meetings and calls: specifically, the weekly Executives meeting
Plan President’s travel arrangements, itineraries
Prepare and submit expense reports
Assist in the organization of various personal matters of the President.

Board Support

Organize meetings of Board committees in coordination with Committee Chairs
Organize quarterly meetings of the Board of Trustees, including document preparation. Attending all meetings and taking minutes
Serve as primary contact for all Board member communications and needs
Maintain Board Records

Qualifications and Skills:

BA required, as well as some prior office experience
Fluency in French, both written and oral, is a must
Must be an excellent writer with strong analytical skills
Must be well-organized, detail-oriented, and professional with exemplary time management skills and the ability to prioritize
Must be able to deal efficiently under pressure and multi-task while being personable
Must feel comfortable dealing with high-level donors and the President’s guests
Strong interest in French culture

Must be legally able to work in the US

Professional Level: Professional

Benefits: Entitled to all benefits granted to full-time employees. Generous time off policy.

To Apply: Qualified applicants should send resume and cover letter, including salary requirements

PLEASE NOTE: Due to the large number of applicants we receive, we will only be able to contact those that we would like to meet for interviews.

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