Administrative Team Assistant


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Full Job Description

Company Description

Crossmedia is a future-built agency, one that focuses on solving problems. We are a super-charged, 100% transparent, highly analytical, totally integrated, creative media agency. And, we like to have fun.

With offices in New York, Los Angeles, New York, Philadelphia, Dusseldorf, Hamburg, Berlin and London (plus many remote workers) we are 550+ strong. Our client roster includes US Bank, White Castle, NASCAR, Tommy Hilfiger, PWC, The Hartford, Capital Group, Invesco, Torrid and more.

This is hybrid with onsite and work from home. Must have proximity to NY office. Compensation 45k + benefits.
Job Description

The ideal candidate will have a passion for advertising/media and provide high-level assistance for multiple teams/departments at Crossmedia. This person will have exceptional computer skills in all Microsoft tools and strong enthusiasm to learn and grow. We are looking for a hyper-organized individual with exceptional people skills to join our XM family!

TRUST: Reliable, ethical & operates in the best interest of XM & clients:

Calendar coordination with the ability to communicate clearly and follow up with external and internal groups across various time zones
Schedule meetings, guest visits, events and speaking engagements as necessary
Responsible for booking/registering any webinars, conferences as well as subscriptions as needed
Manage domestic and international travel arrangements including flight, hotel, Airbnb and any transportation/car/taxi as needed. Type itineraries when needed or requested
Coordinate expenses ensuring they are coded to correct Job Codes and Tasks Types, and submitted to Accountability on time each month
Evaluate needs based on meeting specifics and book conference rooms accordingly
Assist with coordination of off-site meetings & provide support as needed
Coordinate weekly timesheets ensuring that time is coded correctly & submitted to Hubplanner on time.
Assist with special projects such as client related research and PowerPoint presentations
Assist with updating specific documents and reports for teams in Microsoft Word and Excel as needed
Assist with any other ad hoc requests
No ask/request is too big or too small

REASON: Focuses on a quality XM product, adhering to XM’s high standards

2-3+ years’ experience supporting an executive or departments
Excellent communication skills and experience dealing directly with clients, vendors, and partners
Self-aware and can problem solve quickly
Strong computer skills including Microsoft Word, PowerPoint, Excel, and Outlook
Strong research skills to improve the company’s productivity
Extremely detail oriented and organized
Always brings a positive and get sh*t done attitude
Ability to multi-task and prioritize accordingly
Experience working on a team, and has the team player mentality

HAPPINESS: Personal efforts generate satisfaction –XM team, company