Talent Acquisition Coordinator


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Full Job Description

Weber Shandwick is looking for a Recruiting Coordinator to join our WS NA Talent Acquisition team!

This is a 3 month contract role with the possibility that it will be extended and/or converted to perm.

You will play a critical role in supporting the recruitment function across regions and disciplines. You will be a part of a team that is focused on bringing on the smartest people, maintaining our culture, and caring deeply about a great candidate and employee experience. You will have a curiosity and interest in recruiting and previous experience in administrative support. We’re seeking an energetic, positive and entrepreneurial candidate who is interested in developing new skills and capable of working in a fast-paced environment.

Responsibilities:

Working closely with the WS NA Talent Acquisition team on all aspects of the recruiting life-cycle, including:

Scheduling candidate interviews with hiring managers and interview teams
Creating requisitions in our applicant tracking system (ATS)
Keeping recruitment activity records up-to-date in all systems and tools
Triaging any last minute requests, changes or updates to the interview plan
Communicating status updates to candidates and hiring teams
Greeting and accompanying candidates throughout their on-site experience, serving as point of contact to usher their visit
Initiating and monitoring the background check process
Closing positions in the ATS and leading tracking for OFCCP compliance
Providing operational and project management support for open positions across multiple practice areas

Other administrative responsibilities include:

Submitting invoices to Finance and Accounts Payable for reimbursement to Talent Acquisition-related vendors and staffing agencies
Developing an understanding of company policies and employment laws and responding to day-to-day questions related to HR policies and procedures
Assisting with the coordination and execution of recruiting events
Booking travel for candidates and recruiters as needed

Qualifications:

Bachelor’s degree in a related field
Prior internship or less than 1 year of previous experience in recruitment administration
High proficiency in Microsoft Word, Excel, PowerPoint, Outlook

Preferred Qualifications:

Ability to multi-task and prioritize tasks in a fast-paced environment
Excellent organizational, interpersonal, and communication skills
Experience with ATS’s (i.e. Taleo, Greenhouse) a bonus
Desire to pursue a career in talent acquisition/recruiting

Employees must be fully vaccinated against COVID-19 and, if hired, present proof of vaccination prior to start date, unless eligible for a medical or religious accommodation or other accommodation required under applicable law.

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