Senior Contract Administrator


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Senior Contract Administrator

Perth CBD Location
6 Month Duration with possible extension
$45 to $50 per hour plus super depending on experience

DFP Recruitment Perth are seeking a contract administrator to work with our State Government Client, please see the following information about the position:

Key role of this position
Provides contract administration and procurement support for major infrastructure projects as required. This role also supports and contributes to the development and/or ongoing management of medium/high risk contracts, as well as assists in the management of the accounting function and monitoring of financial performance for projects.

Core duties and responsibilities

Contract Management

Coordinates, assists and provides advice to Project Managers and Contract Managers in the day to day responsibilities with contract management functions.
Develops or assists with the drafting of contract management plans and supporting documentation as required.
Ensures Contractor compliance to the terms of the contract such as Certificates of Insurance, Securities, Management Plans and relevant reports to meet Government Policies.
Monitors the progress of contracts in terms of timelines and contract values.
Prepares, processes and participates in and advises on the assessment of contract variations in accordance with the contract and procurement procedures.
Controls and maintains contract documentation and administration systems to ensure a full and complete record of all contract information, including contract claims, contract variations, extensions of time and financial information.
Provides information and advice in relation to contractor performance and the administration of contracts to ensure risks are managed and successful outcomes maximised.
Analyses and resolves issues raised by contractors with Contract Managers and participates in the dispute resolution processes as required, as defined in the contract.
Evaluates requests for contract price reviews, assists with negotiations with the contractor for an agreed price variation and prepares the appropriate contract variation documentation.
Assists in the administration of the contract completion process for Practical and Final Completion.

Procurement

Liaises with Project Managers and Contract Managers in the planning of procurement requirements.
Provides guidance and advice in procurement processes in accordance with Government Policies and PTA procedures.
Coordinates and completes the necessary initial procurement documentation and arranges approvals;
Liaises with and assists the Project Controls Section Procurement team for seeking quotations/tenders.
Assists Project Managers and Contract Managers with the preparation of recommendation reports and approvals.
Maintains comprehensive and accurate records relating to each procurement process.
Monitors compliance with procurement policies and procedures.

Financial Support

Assists in the preparation of budgets for, and monitors the financial performance of contracts to provide advice and reports to Project Management.
Assists with the development and review of contract documentation including facilitating contract variations and extensions.
Verifies contractor’s invoices are in accordance with the terms of the contract and makes recommendations to Contract Managers for the payment of invoices.
Liaise with Contract Managers to prepare monthly accruals and update contract cashflow forecasts.

Leadership

Establishes and maintains effective working relationships with both internal and external clients and stakeholders.
Fosters positive team values and a cooperative team spirit.
Provides leadership and technical advice in mentoring and coaching junior staff.

Selection Criteria

Core Competencies

Demonstrated experience in the administration of contracts and procurement processes.
Demonstrated knowledge and/or experience of government contracting and procurement policies and procedures.
Demonstrated knowledge and understanding of accounting principles and practices.

Management and Leadership

Leadership experience, including the capacity to lead, mentor and coach others, as well as the ability to effectively manage resources.

Communication and Interpersonal

Well-developed written, verbal and interpersonal skills, including the ability to negotiate and liaise with a range of internal and external stakeholders at all levels.
Ability to work in a team and to contribute to the attainment of team goals and outputs.

Conceptual, Analytical and Problem Solving

Well-developed conceptual, analytical and problem solving skills, including the ability to research, apply analysis and assist in undertaking contract risk assessments and reviews.

Organisation

Considerable planning and organisational ability, in particular, the ability to assess the importance and urgency of tasks in relation to competing interests and timelines.

Computer Literacy

Well-developed computer literacy, including the use of applications such as Word, Excel and Outlook.

Special Requirements

Satisfactory completion of required medical examinations to verify physical fitness to perform the duties of the position.
Provision of a current National Police Clearance certificate, dated 3 months or less from the date of application for the position.

If you meet the above requirements are are interested, please apply now with your most up to date resume in a word format and a member of the team will be in touch.

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If you not find any contact details in this Job Description, Please attach your CV here and send directly.