Receptionist - Projects Administrator

Receptionist – Projects Administrator


Contacts:

We are seeking job applications from astute administration personnel looking to advance their careers to the next level and become team member of one of the leading specialized contractors in construction field.

Sharvain Projects is a dynamic construction company predominantly involved in the high-end commercial building industry.

Company provides comprehensive design and construct solutions for specialized glazing and façade projects. Our head office is in Silverwater (Sydney) and the subsidiaries are in Hong Kong, and Shanghai. Fabrication bases are in Australia and across mainland China. Landmark facade projects completed by our teams are well known across Australia and world-wide.

General Information

working closely with Office Staff, Site Teams, Projects Engineers, Procurement and Project Management teams
involvement with multiple projects simultaneously
reporting to Senior Management
hands on administration, clerical, and co-ordination work
maintain interactive communication with company subsidiaries

Skills, Qualifications & Experience

general computer skills (e mail, Excel, Word etc.)
ability to fluently communicate in English
previous experience in similar role
Australian Driver’s License
familiar with document management systems (Aconex)
friendly and easy-going personality

Outline of Duties and Responsibilities – Receptionist | Administration Officer

manage day-to-day running of the office
ordering stationery, office supplies etc.
booking couriers, deliveries
carrying out daily labor count on sites (via phone and e mails)
compiling and submitting weekly attendance spread sheets
ensuring compliance with EHS in the head office
dealing with premises security and reporting issues to the Strata Manger or the Owner
collecting mail from PO Box

In addition, some projects administration work is also included in this role, typically:

updating drawings registers, maintaining drawing register for all projects
uploading shop-drawings on Aconex
updating production releases including revisions
uploading / issuing production releases
downloading shop-drawings using Internet Based Document Management System

Outline of Project Responsibilities:

Participate in and co-ordinate small projects and rectification / remedial work for selected projects (direction will be provided by Senior Management)
Liaise with suppliers, sub-contractors as applicable
Participate in preparation of Operational Maintenance Manual for completed projects
Collating site reports and extracting Mh information for Commercial Manager / Accounts as necessary
Assist Accounts in processing of invoices and dealing with insurance claims etc.

Successful applicant will be reporting to Commercial Manager and Company Directors.

Benefits