Operations Executive


Job Description

General Purpose

  • To manage all Asia logistics and customer service for a fast growing tequila brand which launched in 2016, called Codigo 1530
  • Coordinate logistics and align with customers and forwarders to ensure shipments are on-time.
  • Documentation process and filing for Asia and Singapore operations in Quickbooks & Dropbox
  • To support new product development, POS procurement & shipping, and product launch

Main Responsibilities

Inbound Logistics:

  • Request quotes for all shipments inbound into bonded warehouses in Singapore and Europe
  • Follow up on Cargo ready dates for new shipments inbound
  • Arrange shipping (upon quote approval) of all shipments from Mexico to Singapore / Europe
  • Work closely with distillery and warehouse to ensure production orders are correct and delivery arrangements, including special requirements for specific customer orders have been requested on time.
  • Preparation of shipping documents for all shipments
  • Acquiring docs from Distillery and filing of export documents for all shipments in DropBox.
  • To ensure all correct documentations are received by Office on-time to process payments
  • Work closely with the warehouse to ensure goods are received smoothly and clear Customs efficiently

Outbound Logistics

  • Prepare all Commercial Invoices and Packing lists (CI & PL) for all international shipments
  • Prepare / acquire from distillery all additional documentation needed for the Customer’s import requirements i.e. COO, Lab Analysis, Health Certificate, Fumigation report, CI&PL, Tax Invoice
  • Assist with any additional labelling requirements needed by the Customer i.e. importer labels etc and work closely with warehouse to execute these requirements
  • Align with customers and follow up on shipment status, documentation and order fulfillment related items.
  • Arrange samples and / or POS shipments to new / existing Customers
  • Prepare / Update weekly shipment schedule with Warehouse, relevant Customers and Codigo team
  • To ensure all documentations are filed properly in DropBox for audit requests

Asia (Codigo Group) Operations Documentations Process:

  • Prepare all documentation related to order fulfillment and shipments inbound and outbound
  • Prepare related reports for order fulfilment, shipments, open orders and defect tracking on a weekly / monthly / quarterly basis.

Inventory Management

  • Preparation of weekly inventory management report with customer allocations and orders
  • Update inventory sheets with stock movements for Singapore / International shipments
  • Prepare necessary inventory reports for audit
  • Updating of POS catalogue on a timely basis / arrangement of POS shipments

Customer Service

  • A&P tracking
  • Defect Tracking
  • POS requests
  • Management of special customer requests e.g. bottle labelling

New Product Operations (including POS products)

  • Manage regional input and needs around key project milestones that maximize growth and regional alignment.
  • Manage shipments in and add relevant new SKU’s to all reports
  • Arrange shipping of samples to Customers
  • Liaise with Accounting on SKU set up
  • Preparation / updating of regional Sales Sheets / filing of sales sheets
  • Acquire / File product bottle shots
  • Update presentations as required
  • In-Market: manage defect tracking and resolutions

Other Responsibilities

  • Weekly and Monthly reporting
  • Updating of Supply Plan based on Sales, Purchases and Demand
  • Any additional tasks assigned by Line Manager.

To land this job…

·      You have a Bachelor’s Degree and 5-7 years of relevant experience

·      You have aligned experience. You enjoy solving problems. You don’t get flustered easily. 

·      You are a self-starter. You’re motivated to continually find a better way. You easily move between various projects on the go. 

·      You are very experienced with MS Office – Excel, Word and Outlook, and Adobe Acrobat.

·      You are extremely organized and have a high attention to detail

·      You are people focused. You’re patient, level-headed and cool under pressure.

·      You’re a super hero at building rapport and everlasting relationships

·      You are self-assured and you write well.

·      You have a can-do approach. You think on your feet. You’re cool with ambiguity and you roll with the punches when things change.

·      You are driven. You’re comfortable managing your time to successfully reach goals.


If you not find any contact details in this Job Description, Please attach your CV here and send directly.

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