Job Description

General Purpose

• To manage all Asia logistics and customer service for a fast growing tequila brand which launched in 2016, called Codigo 1530
• Coordinate logistics and align with customers and forwarders to ensure shipments are on-time.
• Documentation process and filing for Asia and Singapore operations in Quickbooks & Dropbox
• To support new product development, POS procurement & shipping, and product launch

Main Responsibilities

Inbound Logistics:

• Request quotes for all shipments inbound into bonded warehouses in Singapore and Europe
• Follow up on Cargo ready dates for new shipments inbound
• Arrange shipping (upon quote approval) of all shipments from Mexico to Singapore / Europe
• Work closely with distillery and warehouse to ensure production orders are correct and delivery arrangements, including special requirements for specific customer orders have been requested on time.
• Preparation of shipping documents for all shipments
• Acquiring docs from Distillery and filing of export documents for all shipments in DropBox.
• To ensure all correct documentations are received by Office on-time to process payments
• Work closely with the warehouse to ensure goods are received smoothly and clear Customs efficiently

Outbound Logistics

• Prepare all Commercial Invoices and Packing lists (CI & PL) for all international shipments
• Prepare / acquire from distillery all additional documentation needed for the Customer’s import requirements i.e. COO, Lab Analysis, Health Certificate, Fumigation report, CI&PL, Tax Invoice
• Assist with any additional labelling requirements needed by the Customer i.e. importer labels etc and work closely with warehouse to execute these requirements
• Align with customers and follow up on shipment status, documentation and order fulfillment related items.
• Arrange samples and / or POS shipments to new / existing Customers
• Prepare / Update weekly shipment schedule with Warehouse, relevant Customers and Codigo team
• To ensure all documentations are filed properly in DropBox for audit requests

Asia (Codigo Group) Operations Documentations Process:

• Prepare all documentation related to order fulfillment and shipments inbound and outbound
• Prepare related reports for order fulfilment, shipments, open orders and defect tracking on a weekly / monthly / quarterly basis.

Inventory Management

• Preparation of weekly inventory management report with customer allocations and orders
• Update inventory sheets with stock movements for Singapore / International shipments
• Prepare necessary inventory reports for audit
• Updating of POS catalogue on a timely basis / arrangement of POS shipments

Customer Service

• A&P tracking
• Defect Tracking
• POS requests
• Management of special customer requests e.g. bottle labelling

New Product Operations (including POS products)

• Manage regional input and needs around key project milestones that maximize growth and regional alignment.
• Manage shipments in and add relevant new SKU’s to all reports
• Arrange shipping of samples to Customers
• Liaise with Accounting on SKU set up
• Preparation / updating of regional Sales Sheets / filing of sales sheets
• Acquire / File product bottle shots
• Update presentations as required
• In-Market: manage defect tracking and resolutions

Other Responsibilities

• Weekly and Monthly reporting
• Updating of Supply Plan based on Sales, Purchases and Demand
• Any additional tasks assigned by Line Manager.

To land this job…

·      You have a Bachelor’s Degree and 5-7 years of relevant experience

·      You have aligned experience. You enjoy solving problems. You don’t get flustered easily. 

·      You are a self-starter. You’re motivated to continually find a better way. You easily move between various projects on the go. 

·      You are very experienced with MS Office – Excel, Word and Outlook, and Adobe Acrobat.

·      You are extremely organized and have a high attention to detail

·      You are people focused. You’re patient, level-headed and cool under pressure.

·      You’re a super hero at building rapport and everlasting relationships

·      You are self-assured and you write well.

·      You have a can-do approach. You think on your feet. You’re cool with ambiguity and you roll with the punches when things change.

·      You are driven. You’re comfortable managing your time to successfully reach goals.

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