TITLE: Office Assistant

LOCATION: City of Ithaca – Planning Department – Building Division

SALARY: $38,733, with subsequent increases to $48,415

The City of Ithaca values diverse perspectives and life experiences. We encourage people of all back-
grounds to apply, including people of color, women, LGBTQ+, veterans, people with disabilities, and those

with lived experiences.

POSITION DESCRIPTION: The work involves responsibility for independently performing complex clerical
operations and administrative support tasks for a unit or division of a large department. Incumbents
spend a substantial amount of time operating a personal computer and the rest of the time on routine ad-
ministrative tasks to ensure the efficient workflow of the office. The work also involves responsibility for
the entry and retrieval of information using software on a computer and using a computer to produce print-
ed material such as letters, memoranda and forms. Incumbents work under general supervision receiving
detailed instructions only where policies have not been determined. This class differs from that of an Ex-
ecutive Assistant by the increased time spent on operating software and the more limited scope of duties
and decision-making responsibilities in the unit or program area. This class is distinguished from a Key-
board Specialist by the incumbent’s increased independence of operation, and the broader scope and
greater complexity of the work. Supervision is not a responsibility of this class. Does related work as re-

Responsible for greeting and receiving visitors.


A. Graduation from a regionally accredited college or university or one accredited by the New York State
Board of Regents to grant degrees with an Associate’s degree in secretarial science, office manage-
ment, office technology, business administration or a closely related field with similar course curricu-
lum; or

B. Graduation from high school or possession of a high school equivalency diploma and two (2) years of
full-time paid clerical experience, or its part-time and/or volunteer equivalent; or

C. An equivalent combination of training and experience as defined by the limits of (a) and (b).

RESIDENCY REQUIREMENTS: Applicants must be legal residents of either Tompkins County or one of its
six (6) contiguous counties (Cayuga, Chemung, Cortland, Schuyler, Seneca or Tioga).

EXAM REQUIREMENTS: A civil service exam will be required at a later date.


  • City of Ithaca application
  • Copy of high school and college transcripts

Applications must be received by the City of Ithaca Human Resources Department no later than 4:30
PM EST on the last filing date indicated below. All applications must be submitted electronically
through our online application program. We do not accept paper applications, faxed applications, e-
mailed applications or photocopies of applications.


If you not find any contact details in this Job Description, Please attach your CV here and send directly.


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