Front Desk Receptionist


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Full Job Description

Objective:
The Receptionist will assist in creating a welcoming and educational environment for students, teachers and parents. This role will be the first point of contact for all visitors to the school.
Duties and Responsibilities:

Welcome and greets visitors to the school office.
Coordinates and assists in the scheduling of visitors and tours.
Answers phone, arranges appointments, and screens visitors.
Types of correspondence, reports, memos, etc., as instructed.
Sorts and distributes mail and other deliveries.
Checks in all late arrivals and check out early pickups.
Ensures that all student transportation and media information is entered accurately and promptly into the computer database.
Assist school nurse in contacting parents when students are ill.
Assist with transportation needs when required.
Assist in weather or emergency related needs.
Coordinates with the administrative assistant team.
Responds and directs all calls made to Mill Neck Manor School for the Deaf.
Facilities custodial and maintenance requests by staff.
Maintains complete and accurate files regarding transportation routes and maps for all bus stops.
Maintains confidentiality of all school related matters.
Prepare and submit all reports as requested by the Principal/Executive Director.
Monitor and assist with attendance data entry on the student information system.
Completes all transportation changes with dismissal or arrival of students and notifies teachers, transportation providers and others with a need to know.
Prepare and submit all reports as requested by the Principal/Executive Director.
Perform all other duties as directed by the Principal/Executive Director.

Education and Experience:

Experience working with Deaf and Hard of Hearing population
Ability to communicate using American Sign Language or willingness to learn and show progress through formal evaluation
Strong administrative skill profile exhibiting a high level of professionalism, attention to detail and the ability to organize work and manage time effectively
Demonstrated experience in data entry and reports
Excellent interpersonal, written and oral communication; including the ability to effectively communicate and interface with all levels of employees as well as external customers
Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner
Resourceful and demonstrates a high level of independence and initiative to resolve issues and take on challenges as they arise
Ability to identify the need and make recommendations for process improvements to increase efficiency
Demonstrated ability to work with highly confidential material
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to learn and become proficient at using other technology tools as required.
High school or equivalent

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