Full Job Description
Reporting to the Director of Auxiliary Services, within the Division of Administration and Finance, provides various administrative and financial duties in support of operations of related entities at Lehman College, CUNY including invoice and payroll processing, budget development and monitoring, parking services and third party contract administration. Obtains data, enters or scan/upload data to computer, and proofs data for accuracy and consistency, using guidelines as provided by CUNY. Creates and update spreadsheet, documents, and visual and written presentation materials using standard formats from varying sources. Processes routine financial, HR, procurement, or publication forms and documents. Keeps and organizes accurate records; keeps logs of contacts, inquiries, responses, and other client related interactions. Tracks various program matters; makes calls and follows up on details and tasks as assigned. Assists in planning and executing of site visits, special evaluations, and meetings. Refers complex matters to superiors as needed, providing full and accurate details. Operates copy equipment and perform administrative duties related to front desk operations. Performs other duties as
Reviews paperwork to ensure accuracy and completeness, and to ensure conformance to University and Corporation specific guidelines.
Input and proofs payroll data for payroll processing, works with departments to ensure timely payroll submittals.
Assists in the preparation of budget documents and reports for board and departmental review. Prepares spreadsheets to support financial functions as needed.
Coordinates daily activities with other college departments including Purchasing, Bursars, General Accounting.
Responds to departmental inquires and relays policies and procedures specific to the related entities to departmental users.
Assists in the sale and distribution of student and faculty and staff parking permits.
- Ability to manage multiple projects and adhere to due dates and CUNY and Lehman schedules.
- Ability to keep accurate records and organize files.
- Knowledge of standard office technology, including copy equipment; ability to use office software commensurate with the job requirements including excel and word;
- Ability to work with diverse groups and provide excellent customer service;
- Ability to communicate effectively individually and with groups, orally and in writing (including use of computer software).
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