Executive Assistant


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Full Job Description

Company Description

Negotiatus is the only end-to-end spend management solution that empowers finance and operations teams to seamlessly control and manage 100% of their company’s spend on one powerful, easy-to-use SaaS platform designed with the end-user in mind.

Our platform oversees tens of thousands of orders per month, many millions in spend, and thousands of users. We’ve grown quickly since our founding in 2016 with the help of great investors and customers and are looking to continue that trajectory.
Job Description

We’re looking for a hard-working and highly organized Executive Assistant to provide administrative support for our Founder and Chief Executive Officer. The ideal candidate will be experienced in providing strong c-level support within a dynamic, fast-paced environment. The Executive Assistant will be responsible for everything from calendar management and travel coordination to assisting with various projects and tending to daily needs as they arise. The individual in this role must possess a strong sense of urgency and exhibit professionalism, proactivity, and resourcefulness while handling matters in a timely manner.

Responsibilities

Proactively manage the CEO’s complex, ever-changing calendar with strong attention to accuracy and detail
Strategically schedule in accordance to productivity and anticipate the need to re-prioritize as necessary
Act as day-to-day timekeeper, ensuring CEO is prompt, on time, and prepared for all meetings
Assemble materials as needed for high priority meetings
Own full travel logistics, including booking transportation, hotels, itinerary, etc.
Support in taking notes for necessary meetings and conduct follow-ups as appropriate
Manage expense reporting on behalf of CEO
Handle ad hoc projects and requests as they arise

Qualifications

2 – 3 years of executive assistant, administrative/personal assistant, or similar experience managing and supporting a C-level executive
Must have discretion and sensitivity toward confidential information
Have a keen attention to detail, especially when it comes to written communications, scheduling, and projects
Ability to work independently in a fast-paced environment while remaining poised and composed under pressure

Additional Information

A competitive compensation package including stock options as well as rewards for tenure and department milestones
Flexible time off and remote work policies
Robust medical, dental, vision, and wellness benefits, including subsidized child care
Employer-sponsored 401(k)

Negotiatus is an equal opportunity employer. Applicant’s qualifications are considered without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other basis prohibited by law

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