Cash Receipts Coordinator


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JOB SUMMARY:
The Cash Receipts Coordinator, under general and specific supervision, posts cash receipts to the 3E Accounting System and notifies partners of daily collections.
JOB RELATIONSHIPS:
Reports directly to the manager of Accounting. Interacts frequently with other members of the Finance Department. Interacts with attorneys, management team, secretarial staff and clients.
JOB RESPONSIBILITIES:

Posts cash receipts on a daily basis and overnight bank receipts by 10:00 a.m. the following morning
Processes write offs of small account receivable balances as they occur (based on departmental and Firm policy)
Processes payments reversals and re-allocations requested by the billing team
Files cash receipts batches on a daily basis. Maintains files based on internal and external audit requirements
Researches and posts all unidentified payments within 4-5 days of receipt date
Maintains balance sheet schedule of all unidentified cash and resolves within one month of date of receipt
Circulates daily cash receipts reports to the Client Relationship Partners

Assists with year-end audit requests and ad hoc projects as needed
Responds to telephone calls and emails

SKILLS AND QUALIFICATIONS:
Education: College graduate with a minimum of six college credits in accounting. College degree in Accounting is a plus.
Experience: At least 2 years in account receivables and/or cash application and collection. Understanding automated journal entries and the impact on the general ledger. Work with and prepare Excel worksheets.
Skills and Abilities: Must possess effective written and verbal communication skills: numerical aptitude; professionalism and integrity. Ability to effectively communicate with the partners, attorneys, professional staff, and peers. Must be adaptable and work under time constraints with interruptions and tight deadlines. Must have excellent time management skills to prioritize tasks while presenting choices in a diplomatic manner. Must be organized, detailed oriented, a team player and possess a high degree of accuracy.
Job Specific Skills: Knowledge of accounts receivable and/or cash application processes and related software.
Technological Skills: Knowledge of 3E accounting system is a plus. Proficiency with various software programs such as Outlook, Word, Excel and use of the Internet is required.

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