Administrative Assistant / Secretary


Contacts:

Job description / Role

Employment: Full Time

– Technical Writing, Documentation, Communication & Coordination, Office Management, Administrative & Projects Assistance to Senior Management & Key Executives.
– Provide assistance to PM & EM regarding the tenders by reviewing documents, preparing the checklist, presentations, clarifications, key info, responsibility matrix etc.
– Maintain log sheet & make sure the missing documents are produced within the time that meets with the project’s needs; manage updates and revisions of the technical documents.
– Develop & maintain document control processes for the efficient management; maintain a proper and user-friendly filing and document control system for recording and tracking for the project team and department.
– Perform secretarial & administrative tasks as laid down in the department, team or work procedures to ensure the smooth running of the operations; organize meetings; prepare minutes & distribution of the same.

Requirements

– Quick learning and comprehension abilities.
– Eager for continuous improvement and can spearhead the company’s vision of continuously improving formal communication with its clients.
– Good presentation skills.
– Being able to produce excellent documentation in a consistent way based on standards established by the company.