Administrative Assistant


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Job details

Job TypeFull-time

Full Job Description

Requisition no: 521311
Work type: Full Time
Location: Medical Center
School/Department: Obstetrics and Gynecology
Grade: Grade 103
Categories: General Administration, Administrative Support

Position Summary

We are delighted to announce an exciting new position at the Columbia University Fertility Center, working as an Assistant in the Administrative Department. The Administrative Assistant is responsible for a wide range of administrative support and coordination functions at Columbia University Fertility Center under the supervision of the Administrative Manager. This position functions with minimal supervision to maintain administrative schedules/records, support overall center maintenance, and complete assigned administrative and HR tasks/projects.

Responsibilities

Assists with project development and planning to ensure more efficient service and organization of the office and administrative activities
Maintains accurate and up-to-date files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate party
Maintains the integrity and confidentiality of human resource files and related information
Conduct payroll, related tasks and perform attendance audits
Assist with recruitment and the preparation/processing of HR related transactions through completion
Assist in onboarding new hires and assists with process improvement and compliance
Coordinates events and assists with the preparation/distribution of required documentation and overall planning
Handles confidential information and composes/prepares documents and correspondence for the office including letters, memos, policies, and announcements
Functions as primary administrative liaison for leadership team to include managing calendars, screening and handling telephone/email communications
Following up on certifications and annual requirements for providers and staff
Provide coverage for other Administrative team members as required
Related duties as assigned

Minimum Qualifications

Requires a Bachelor’s degree or equivalent in education and experience, plus two years of related experience.
Experience in administration and Human Resources.
Strong interpersonal and writing/verbal communication skills.
Must be able to prioritize projects with multiple competing deadlines, work independently, take initiative, be resourceful, and have exceptional organization skills.

Preferred Qualifications