Accounts Payable Clerk


Full Job Description

Job Summary:

The Accounts Payable Clerk is part of the SB Administrative Services Accounting Department which provides management support services to the rapidly expanding Medical Practices that are Stony Brook Community Medical, PC. This is a non-exempt position responsible for compiling and maintaining accounts payable records.

Essential Job Functions:

Reviews all invoices for appropriate documentation and approval prior to payment.

  • Duties include reviewing, coding, processing and entering invoices on a daily basis.
  • Coordinate with administrators for missing documentation.
  • Review vendor invoices to ensure proper sales tax is calculated
  • Reports any discrepancies to the Assistant Corporate Controller.
  • Schedule and prepare payment batches for disbursement.
  • Verify vendor accounts by reconciling monthly account statements and all related transactions.
  • Resolve any purchase order, invoice or payment discrepancies.
  • Prepare Ad Hoc projects as needed
  • Acts as liaison between corporate and Practice Administrators.
  • Answers all vendor inquiries.
  • Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
  • Prepares cleared checks for storage.
  • Assembles and processes overnight shipments to practices and vendors.
  • Assists in monthly closings.
  • Prepares analysis of accounts, as required.
  • Performs filing and copying.

Category Accounting/Finance
Exempt/Non-Exempt Non-Exempt
Location SB Administrative Services, LLC
Full-Time/Part-Time Full-Time
Position Requirements


  • Minimum of three years’ experience
  • Proficient in Microsoft Office
  • Must have excellent analytical, computer and organizational skills
  • Excellent communication and problem solving skills
  • Quickbooks experience preferred.

In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all covered personnel to be fully vaccinated against COVID-19.” Upon receipt of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.

Physical Demands:

May spend a great deal of their professional day walking, standing, moving and manipulating equipment, as well as lifting and moving objects, equipment and supplies. It is reasonable to anticipate lifting 20-25 pounds in any given day. Bending or twisting of the body may also be a frequent occurrence. Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard.


If you not find any contact details in this Job Description, Please attach your CV here and send directly.


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