Executive Assistant I


Contacts:

Roles & Responsibilities:

Demonstrates the ability to perform clinical/technical/service/administrative tasks
Coordinates daily office operations
Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.
Assists in administrative responsibilities and various projects
Maintains effective communication and work relationships with a wide variety of Hospital personnel
Receives and responds to external inquiries and requests
Provides CMO, CNO with necessary information/data for meetings
Establishes and maintains Executive Office calendars
Works with CMO, CNO and other administrative staff to acquire necessary data
Interacts with other Medical Center administrative/managerial staff to procure pertinent information
Contacts outside agencies in order to acquire necessary information
Takes initiative and uses good judgment to research, coordinate, and follow through on assignments
Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
Acts as recording secretary for various committees
Other duties as assigned

Requirements:

Bachelors Degree or equivalent combination of experience and education.
Minimum 3-4 four years administrative/secretarial and office experience.
Excellent communication skills and the ability to interact with all levels of management.
Strong computer skills, microsoft office, powerpoint, excel

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a
part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.
Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

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