Administrative Assistant


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Full Job Description

Administrative Assistant
New York

As a Barclays Administrative Assistant within US banking you will have the opportunity to provide full secretarial support for the healthcare coverage team. This is an exciting opportunity to directly support multiple individuals and have a wide array of exposure to the business. We want you to be as passionate about your job as we are and in return we promise to help you become the best employee you can be.

Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We’ve helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

This opportunity is open to flexible working arrangements. Such as working from home, flexible or compressed hours, and part-time options. If you have a need for flexibility, please apply and discuss this with us during the hiring process.

What will you be doing?

You will provide a high level of administrative support to the investment banking teams (8-15 individuals)
You will schedule and coordinate meetings/ events; maintaining busy appointment calendars
You will arrange and coordinate travel schedules and reservations per the T&E guidelines including flights, hotels, ground transportation, etc.
You will answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout our Firm
You will handle correspondence, including drafting replies and composing letters and memos
You will act as backup for other assistants in the office
You will handle special projects as they arise

What we’re looking for:

Knowledge of MS Office Suite
Great attention to detail
Flexible and adaptable in all situations
Ability to meet deadlines

Skills that will help you in the role:

Patience
Effective time management skills
Organizational skills
Previous financial institutional experience

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 37-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

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