Site Administrator

Contacts:

Job Description

Responsibilities:

  • Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety
  • Organize and coordinate administration duties and office procedures.
  • Serve as the point person for the project site
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  •  Address employees’ queries regarding office supply (e.g. stationery, Hardware)
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Execute other assigned tasks as delegated by superior

Requirements:

  • NITEC/ Higher NITEC in Business Administration or related discipline
  • At least 2 years’ experience preferably in construction industry as an admin support
  • Good communication and interpersonal skills
  • Well versed with Microsoft office (Words, Excel and PowerPoint)
  • Able to work independently with minimum supervision
  • Willing to work in site office 
  • 5.5 days work week

Additional Information

Career LevelEntry LevelQualificationProfessional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate DiplomaYears of Experience2 yearsJob TypeFull-TimeJob SpecializationsAdmin/Human Resources, Clerical/Administrative Support

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