Site Administrator


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Job Description

Responsibilities:

Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety
Organize and coordinate administration duties and office procedures.
Serve as the point person for the project site
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees’ queries regarding office supply (e.g. stationery, Hardware)
Liaise with facility management vendors, including cleaning, catering, and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Execute other assigned tasks as delegated by superior

Requirements:

NITEC/ Higher NITEC in Business Administration or related discipline
At least 2 years’ experience preferably in construction industry as an admin support
Good communication and interpersonal skills
Well versed with Microsoft office (Words, Excel and PowerPoint)
Able to work independently with minimum supervision
Willing to work in site office
5.5 days work week

Additional Information

Career LevelEntry LevelQualificationProfessional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate DiplomaYears of Experience2 yearsJob TypeFull-TimeJob SpecializationsAdmin/Human Resources, Clerical/Administrative Support

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