PAYMENT SPECIALIST


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Job Description

“Only those applicants with permanent civil service status as a Clerical Associate are eligible to apply to this job posting, otherwise you will not be considered for an interview. On your cover letter, please state that you are a permanent Clerical Associate.

The New York City Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. We deliver 1.1 billion gallons of high quality drinking water per day to 8.3 million New York City residents and more than 1 million people in Upstate New York, and we collect and treat an average of 1.3 billion gallons of wastewater per day. DEP accomplishes its mission through a robust and extensive contracting portfolio, and awards anywhere between $1 and $2 billion dollars in contracts per fiscal year.

The Agency Chief Contracting Office (ACCO) is responsible for directing and managing the agency’s procurement. The ACCO’s Office works cooperatively with DEP’s operational and support bureaus to manage the procurement process to support their programs and operations requiring capital construction projects, supplies, and services, such as construction and construction-related professional services, primarily, engineering. The ACCO also coordinates with the Mayor’s Office of Contract Services (MOCS), the Comptroller’s Office, the Office of Management and Budget and other agencies. The ACCO’s Office consists of twelve (11) organizational groups: Contract Management, Special Projects, Contract Administration, Contract Compliance and Opportunities, Administrative Services, Purchasing Management, Payments and Accounting, Contracts Review, ACCO Operations Unit, Contract Negotiation Unit, and Scope/Specifications Review Unit.

The Office of Payments and Accounting (PAO) is responsible for processing of various payments generated by the agency. PAO generates nearly 20,000 payments per fiscal year, with a monetary value of over 3 billion dollars.

Under the direction and general supervision of the Accounting Director, the Payment Specialist will be responsible for the payment and expense operation of the agency in accordance with the Procurement Policy Board (PPB) rules and all other relevant Comptroller or OMB directives. Responsibilities will include: Process payments in either FMS (NYC’s Financial Management System) or Passport (NYC’s procurement/payment system). Provide assistance and guidance to vendors and bureaus in order to process payments in both systems. Troubleshoot issues with invoices, receiving reports or other documentation to ensure proper and prompt payments. Enter all payment data into sPACT – DEP’s procurement/payment system of record.

Minimum Qual Requirements

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

Knowledge of the FMS (Financial Management System), Passport, and Excel. Excellent verbal and written skills. Candidate should be very detail-oriented, have excellent analytical and organizational skills.

Additional Information

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate on your resume or cover letter that you would like to be considered under the 55-a Program. This position is also open to non 55-a Program candidates serving in the permanent incumbent Clerical Associate title as indicated in the job posting notice under Civil Service Title.

Physical Efforts/Work Environment/Special Working Conditions: Work in high volume office. Be able to sit for prolonged periods of time.

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