Office Administrator


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Job details

Job TypeFull-time

Full Job Description

We are seeking an Office Administrator to support all administrative needs. The ideal candidate presents a positive attitude and is eager to provide client and guest hospitality. Key to this position is attention to detail, time-management, organization and a sense of urgency in providing service to internal and external clients.

Responsibilities

Answer, screen and direct incoming calls
Assist in the administration of the office, including scheduling meetings, arranging travel, and greeting guests
Supervises the maintenance and alteration of office areas and equipment, and housekeeping of office facilities.
Maintain all common areas, including print stations, conversational areas, and break rooms; ensure cleanliness and supplies as needed.
Monitor and maintain printer / copier supplies and troubleshoot as needed.
Manage mail services including distributing mail, preparing shipping; order and maintain materials needed.
Coordinate outgoing deliveries via courier, UPS, and Federal Express, ensuring pick-up and drop-off execution.
Provide administrative support (set-up, printing, agendas, etc.) for all meetings
Provide basic clerical services as requested by team members, including drafting / editing / proofing correspondence, packaging, filing, and copying / scanning.
Coordinate events, both on and off site as needed. This includes set-up, catering, audio/visual, presentations, and other duties as assigned (client outings, PM outings, appreciation events, etc.).
Coordinate, create, edit and assemble slides for presentations

Qualifications