Finance Manager


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Full Job Description

Job Description: *
SUMMARY*

This position supports the Finance Department to ensure sound financial operations and must be proficient in computer office applications (i.e. spreadsheet, database applications and QuickBooks) computer hardware and software as well as to maximize communications technology and improve business functionality. As such this staff member must have a secure understanding of finance and related information technology and be able to apply business principals to these areas of operation such that the end result is improved services for program participants.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Prepare multiple reports using various filters and parameters from electronic health record software and financial software as requested by Director of Finance and/or other Directors.

Resolve issues with data input, forms, access within the agency electronic clinical record software

Coordinate all aspects of insurance including meeting with insurance representatives, updating policies for new programs, new clinic staff, and requesting certification, ensuring all documents are completed to receive budget quotes and binding coverage.

File annual tax exemptions for all properties keeping spread current and coordinating with St. Lawrence County staff on insurance for some properties, keeping property tax spreads up to date.

Complete Medicaid Revalidation when due

Complete Property cost worksheets for OMH

Complete vendor representative certification

Complete updates for Business Associate Agreements

Update breakout spreads according to time study analysis

Complete credit card Expense Reports

Compile and send all 1099’s and 1096’s

Maintain relationships with agency vendors, vendor database, vendor files and record retentions per Finance Manual

Reconcile of all Accounts Receivable accounts

Assist the Director of Finance with the preparation of the agency budget and the Jefferson County budget

Assist the Director of Finance with the Consolidated Fiscal Report and all related corrections

Complete the Property Cost worksheet

Complete Executive Order 38 documents

Assist or complete various surveys

Catalogue contracts and agreements, maintaining list of new deeds

Assist with completion of cash flow on weekly, monthly and annual basis including long term projections

Prepare claims for reimbursement from various funding sources including monthly claims to all counties and DSS.

Direct and manage daily duties of Finance Department staff

Coach, guide and mentor staff as needed

Perform probationary and annual Performance Appraisal of Finance /IT staff

Other duties as assigned

Management has the right to add or change this position at any time.
Required Experience:
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QUALIFICATIONS*
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor’s Degree in Accounting or related field. Two years’ experience in the not-for-profit health care setting and two years’ supervisory experience. Preferred: Master’s Degree and experience in clinic billing.

CERTIFICATES, LICENSES, REGISTRATIONS
Must maintain valid driver’s license and provide proof of COVID Vaccination.
From: Transitional Living Services

Job Type: Full-time

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