Administrative Assistant and Project Coordinator

Contacts:

Full Job Description

Overview:

Responsibilities:

  • Executive level support to the Senior Vice President of Operations.
  • General administrative support for the department of Operations and assignment to special projects as determined by SVP.
  • Provide project support and assistance to the Operations team for architectural and construction projects. Requires communication and coordination with external firms and partners.
  • Participates and attends meetings as needed.
  • Creates files and follows-up with any missing documentation.
  • Review documents maintain files as necessary.
  • Meets and greets all visitors to the SVP Operations.
  • Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.
  • Interacts with different departments and employees of all levels including upper level personnel.
  • Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.
  • Manages calendar and sets up appointments for the Senior Vice President
  • Ordering supplies typing memos, letters, and general correspondence.
  • Entering and updating information into the system and creates reports.

Qualifications:

Education/ Experience

  • Bachelor of Arts
  • Project management or project support courses/certification
  • Previous experience with general office administrative responsibilities and procedures
  • Project management or project support experience in a team based setting

Knowledge/ Skills/ Abilities

  • Familiarity with architectural design and construction projects
  • Strong communication skills both oral and written
  • Superior organization skills including ability to prioritize tasks and work with minimal direction
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.

Travel

  • Minimal travel primarily to NY campus locations as needed.

Physical Demands

  • Able to lift up to 5 lbs.

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If you not find any contact details in this Job Description, Please attach your CV here and send directly.

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