Administrative Assistant

Contacts:

Position Summary: Performs administrative and business tasks for the program/department, in addition to general clerical office duties.

Principal Responsibilities:

  • Answers and screens telephone calls; provides basic information to callers and routes calls to appropriate staff.
  • Receives incoming mail and routes to appropriate staff.Prepares outgoing mail and ensures proper delivery.
  • Maintains inventory and orders office supplies as needed. Works with Facilities Management Department to ensure that proper inventory control and ordering protocols are followed.
  • Maintains departmental filing systems.Files correspondence and other records.
  • Maintains and updates client mailing list; creates labels and facilitates mailings to clients and others.
  • Assists in the preparation of monthly service summary and statistical reports, and other required documentation, according to departmental standards.
  • Greets visitors, ascertains nature of business, and directs visitors to appropriate staff member.
  • Assists with Department/Division with submission of check requests and invoices, including staff reimbursement for travel expenses.
  • Makes copies of correspondence or other printed material, scans documents and transmits faxes related to department activities.
  • Assists with data entry in electronic client record keeping system.
  • Prepares confidential reports, correspondence and other materials for Department/Division director.
  • Assists with coordination of client transportation to social programs and events.
  • Performs other related duties as required or assigned.

Knowledge, Skills And Requirements

  • Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
  • Must be proficient in use of office machines and Microsoft Office Suite and other technologies
  • Problem solving abilities while multi-tasking; ability to exercise sound judgment
  • Excellent verbal and written communication skills
  • Excellent customer service and organizational skills

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If you not find any contact details in this Job Description, Please attach your CV here and send directly.

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