Records Coordinator


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Full Job Description

Job Description

The Records Management unit is responsible for developing uniform standards and procedures for the handling of Agency Records within the framework of the City’s statutory requirements. The Records Coordinator will assist the Records Management Officer in overseeing:

The creation and maintenance records retention and disposition schedules
Management of the Agency’s off-site records storage accounts, as well as maintenance contracts for microform equipment and supplies
Liaise with the Department of Records and Information Services

Reporting to the Records Management Officer, the Records Coordinator will assist in the development and promulgation of standards and procedures for the timely maintenance, preservation, servicing, and disposal or transfer of all records created by the Agency. In addition, the Records Coordinator will liaise with external agencies including but not limited to the Department of Records and Information Services (DORIS) and the Law Department. The Records Coordinator will also assist in the preparation of reports on the unit’s operations and perform special projects as assigned.

Minimum Qual Requirements

1. A Masters degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or

2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or

3. Education and/or experience equivalent to “1” or “2” above. However, all candidates must have the baccalaureate degree from an accredited college.

Preferred Skills

Detailed understanding of Records Management concepts and principles (including but not limited to: classification, life cycle management, conversions, migration, etc.).
Proactive troubleshooting of complex problems.
The ability to effectively explain complex records management issues.
Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence.
Demonstrated excellent verbal and written communication skills, with the ability to communicate with a variety of individuals and personalities at all levels internally and externally.
Ability to work independently as well as with teams; manage tasks and time lines.
Moderate to advanced computer literacy; knowledge of records management software applications.

Additional Information

This position is open to qualified persons with a disability who are eligible for the 55-a Program. If you are eligible for and would like to be considered under the 55-a program, please indicate that on your resume and cover letter.

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