Secretary II


Contacts:

ASRC Federal Field Services, a Subsidiary of ASRC Federal Holding Company, is currently seeking a Secretary II at the Plum Island Animal Disease Research Center, located on Plum Island, NY. (1.5 nautical miles off North Fork of Long Island & 6 nautical miles off coast of Old Saybrook, CT). Marine transportation furnished by Gov’t provided ferry.
Summary:

Perform administrative functions in support of Center Wide Support Program. Ensure applicable processes are adhered to as relates to facility specific requirements and prescribed policies and procedures. Serve as a liaison to multiple department managers and project support staff, which may include entering biocontainment. Prepare necessary documents for drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Provide high level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Roles/Responsibilities:

Perform administrative tasks such as maintaining information files and processing paperwork.
Use PC for spreadsheet, word processing, database management, and other applications.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Complete forms in accordance with company procedures.
Maintain a variety of administrative files including personnel records, job specifications and expense request and reports.
Enter accounting data and calculate rates and costs for basic payroll transactions.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed.
Prepare memos, letters, using word processing, spreadsheet, database, or presentation software.
Prepare responses to correspondence containing routine inquiries.
Make travel arrangements.
Distribute mail and other correspondence.
Compile information and prepare for travel expense reports.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative support tasks.
Take notes at meeting and record key points, making sure all decisions and proposals are recorded; prepare draft of minutes.
Other duties as determined and assigned by Department Manager or designee.

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