Office Assistant / Manager


Job – Office Assistant with potential to turn into Office Manager in a growing construction company. We specialize in high-end and luxury commercial and residential remodeling.

Skilled Required – Basic knowledge of Excel, Outlook and Microsoft Office, Dropbox, iCloud, ability to learn AIA Contract Software & Invoicing Systems. Must be organized, detail-oriented and punctual with excellent interpersonal skills. Must have a growth mindset and the ability to work independently. Excellent research skills.
*New York State Notary preferred but not required.

Hours – 30 to 40 hours per week
Schedule – Monday to Friday
Location – Work from home most days with 1 day per week in person for staff meeting

Common Tasks:
– Invoices / Customer Billing
– Obtain and manage Certificates of Insurance, deal with buildings and customers to obtain building approval
– Pre and Post-project documentation
– Deal with Department of Buildings regarding Licenses, Violations, Permits
– Scan, email and electronically file documents, organize folders, ensure all documents and data are up to date and readily available
– Answer phone, send faxes, respond to emails on behalf of Owners
– Purchase office supplies
– Assist with materials purchasing for projects, track project Profit and Loss
– Review credit card bills and manage employee expenditures
– Maintain vehicle list, insurances and registrations
– Social Media Marketing
– Research solutions to problems and issues that arise


If you not find any contact details in this Job Description, Please attach your CV here and send directly.

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