HR Coordinator


Contacts:

Full Job Description

Description

The Human Resources Department is looking for a HR Coordinator to join their team! In this role, you would support the police recruitment process to provide a positive and efficient experience for candidates. The Human Resources Department is looking for a HR Coordinator to join their team! In this role, you would support the police recruitment process to provide a positive and efficient experience for candidates.

In this role, you will provide administrative support to the various divisions within Human Resources that facilitate the police recruitment process, specifically the Office of Medical Services and the Assessment Services Unit.

These responsibilities include, but are not limited to:

Manage day to day logistics and coordination of the psychological evaluation process, including:
- Maintain detailed applicant records and statuses, including results from the psychological evaluation
- Determine Interview schedule for candidates and psychologists based on their availability
- Schedule applicants for appointments with a psychologist
- Collect and input data into tracking spreadsheet or database
- Compile document packages for Psychologists ahead of candidate psychological interviews; ensure the proper filing and organization of completed packages
For police candidates who qualify on the psychological evaluation, manage the coordination and scheduling of the medical examination, including:
- Determine daily appointment schedule for each PA medical clinic (PATC, JFK or 156 Williams) based on clinician availability
- Coordinate medical appointments with candidates
- Prepare any pre-appointment paperwork, folders, or other materials for clinician use
Coordinate with staff from PAPD, PAPD Applicant Investigations, Candidates Review Board, and HRD Police Assessment Services & HR Support to obtain and/or share information related to the Police Officer selection process

Note – This position requires you to be onsite at the Office of Medical Services (156 William Street, New York, New York). You may also be required to work at other Port Authority locations in New York and New Jersey (i.e., 4 World Trade Center, PATC, JSTC) as needed.

Qualifications:

Candidates must present the following qualifications to be eligible for the position:

Minimum of one year experience facilitating or managing human resources processes or procedures; including scheduling and coordinating interviews/appointments
Ability to communicate effectively both orally and in writing to different levels of personnel, and speaking on the phone with candidates and different levels of personnel across the entire agency
Demonstrated experience using Microsoft Excel