Administrative Coordinator


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Full Job Description

Our Story: About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.
If this sounds like you, well, then you will love the culture at Avison Young!
About Us: Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.
Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.
We care about each other and we have each other’s backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work. Overview: We are currently seeking a highly organized and detail-oriented Administrative Coordinator to support members of our Office Leasing Brokerage Team. The ideal candidate must be a proactive professional with strong MS Office Skills. A positive attitude along with a high level of team spirit are essential to our culture. A minimum of three years of administrative experience in an office environment are also required. Responsibilities:

Prepare and edit, communications, leases, requests for proposals, and presentations in Excel, Word and PowerPoint
Prepare market surveys, tour books, proposals, and other relevant documents as needed in conjunction with the marketing department; bind tour books and other presentation material
Coordinate travel and manage calendars
Prepare expense reports in Concur
Manage contacts/transactions in CRM database
Answer phones, take messages and may back up Receptionist as needed

Qualifications:

Outstanding interpersonal and customer service skills
Strong and effective verbal and written communication skills
Proficient use of Microsoft Office Suite (Word, Outlook, Excel and PowerPoint)
Positive attitude, always seeking to better our team and add value to our office
Organized, efficient and detailed oriented
Ability to problem solve and demonstrate good judgement
Ability to multi-task in a fast-paced environment
Bachelor’s degree in Business preferred
Experience in the Commercial Real Estate industry is a plus

Our Equal Opportunity Commitment: Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

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