Executive Assistant


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Job details

Job TypeFull-time

Full Job Description

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry’s most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

Overview
The Executive Assistant primarily serves as assistant to the SVP and as administrative support for the entire Creative & Strategy department. This full-time staff position includes all administrative functions for the department at large including drafting correspondence; scheduling meetings and appointments; arranging staff meetings and off-sites; filing as needed; answering phones in-office; balancing expenses; managing supplies; making travel arrangements; maintaining status reports as needed; and various other responsibilities. This position is exposed to all facets of the department, which builds coordinated advertising, marketing and branding solutions across all media and platforms for ViacomCBS. The position may be responsible for adhering to budgets on various projects, which can range from several hundred to several thousand dollars. The Executive Assistant also supports head of a high-volume team that generates work that communicates ViacomCBS’ mission to all audiences.

Responsibilities
Working as the SVP’s right-hand person, ensuring smooth operation of the office and all related projects and tasks
Maintaining an accurate calendar
Drafting e-mails, correspondence and communications
Preparing materials for various meetings and projects
Managing agendas and scheduling for various meetings including bi-weekly creative reviews
Coordinating with department members to put together presentations and other materials
Understanding the company and industry and using that knowledge to support SVP and team appropriately
Answering phones when in-office
Booking travel and handling related expense reports, itineraries, etc.

Basic Qualifications
Administrative/executive assistant experience required

Additional Qualifications
Experience in media/entertainment a plus but not essential.
Has strong writing, interpersonal and interpersonal skills
Can work across the department and collaborate with all teams and people at all levels
Positive and resilient; approaches challenges and roadblocks with ideas
Possesses excellent interpersonal skills
Can enforce deadlines
Has knowledge of Apple operating system and experience with software including Microsoft Word, Excel, PPT; Apple Keynote; Outlook; Slack

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

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