Departmental Associate


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Job TypeFull-time

BenefitsPulled from the full job description

Paid time off

Full Job Description

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry’s most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

ViacomCBS is home to the world’s premier entertainment brands connecting with billions of people through compelling content on television, streaming, digital, studio production, publishing, live events, merchandise and more. The Tentpoles, Events, Music & Specials Production Group
Tentpoles, Events, Music & Specials (TEMS) is a cross channel group (BET, CMT, MTV/VH-1, Nickelodeon & Paramount +) primarily focused on “in-house” or “internal” productions. The group has overview of tentpoles, events, music series, video programming series, and specials whether in-house or 3rd party, as well as licensed productions. Examples of in-house productions this group oversees: MTV Movie & TV Awards, MTV Video Music Awards, CMT Music Awards, BET Awards, Black Girls Rock, NAACP Image Awards, Nickelodeon Kid’s Choice Awards, CMT Crossroads, CMT Artist of the Year, Unplugged, Paramount + Cradle to Stage, Yo! MTV Raps, Behind the Music, and much more. As in-house production, we oversee all aspects of physical production; budgeting, scheduling, vendor negotiations, on-site execution, and ensuring productions are adhering to ViacomCBS standards and policies. Summary
Must be a self-starter, motivated, quick thinking, flexible and thorough. Ability to manage small to large scale tasks simultaneously. Excels in a demanding and fast paced environment requiring proactive and positive thinking while exercising good judgment, showing initiative, and being a team player. Strong organizational skills and attention to detail, while being flexible and capable of prioritizing shifting production and business needs. Must possess ability to anticipate challenges and address in a professional manner. Be a continuous promoter and supporter of a multi-cultural inclusive workplace and transparency. Position supports each in-house production team as needed. Responsibilities & duties
Works closely with production coordinators, production managers, and all production staff, to examine the needs of each production.
Collaborate with internal and external partners to create clear and effective lines of communication.
Work within the structure of the company’s financial software systems
Schedule & facilitate relevant meetings as required
Book travel for staff, crew and talent as needed
Create purchase orders and reconcile production card and corporate card transactions
Work with vendors to help on-boarding to finance systems
Circulating budgets for approval
Support payroll process for project based employees
Provides on-site production support when needed
Create and maintain contact sheets, schedules, call sheets, and other documents when needed
Assist with reviewing and updating all production files on a regular and ongoing basis
Demonstrate working knowledge of MTVN T&E policy
Help facilitate & organize visiting staff & freelance production space
Assist in organizing departmental functions & meetings with internal& external contacts
Track departmental vacation and PTO days
Maintain all relevant departmental administrative responsibilities
Maintain confidential information
Act in an ethical and professional manner at all times, adhering to Viacom’s code of conduct policies. May 26, 2021

Professional Development:
Attend technical skill-building and professional development workshops on an annual basis
Stay current ViacomCBS policies, and with all relevant industry trends as they apply to the overall job responsibilities Skill Requirements & Experience
Excellent communication & organization skills
Sufficient knowledge of the television and film industry
Ability to communicate effectively and professionally with personnel at all levels
Requires a non-traditional work schedule, ability to respond and work after business hours only when needed
Ability to quickly access problems and find effective solutions
Able to perform efficiently, professionally, and amicably under stress & deadlines
Ability to handle multiple tasks simultaneously, and be able to troubleshoot issues that arise with diplomacy and professionalism
Must have a team mentality
Must be willing to learn, understand and trouble shoot financial programs
Willingness to utilize skills across brands, as needed, and determined by supervisor. (i.e. PA for CMTMA, PA for VMA, work with , Covid Testing teams, locations and security to oversee health, safety & security for BET or Nickelodeon shows, etc.)
Proficient in MS Office (Word, Excel, One Drive, Power Point, Teams, etc.), Zoom, Slack, Concur

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.by sending an email to [email protected]. Only messages left for this purpose will be returned.

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